NATIONAL LIBRARY AND DOCUMENTATION SERVICES BOARD

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RESERVATION OF AUDITORIUM/ CONFERENCE HALL


Reservation of auditorium/ conference hall is administered by the Maintenance Division of the NLDSB. (Hiring hours: 8.30 am to 7.00 pm)

Auditorium (Air condition and seating capacity for 125 persons)



First 03 hours LKR. 7500.00
Additional 01 hour LKR. 2000.00

Facilities provide free of charge

  • Public address system
  • Oil lamp (oil, flowers etc. to be arranged by the owners)
  • White board (without pens)
  • Refreshments area

First 03 hours 6000.00
Additional 01 hour 2000.00

Facilities provide free of charge

  • Public address system
  • Oil lamp (oil, flowers etc. to be arranged by the owners)
  • White board (without pens)
  • Refreshments area

First 03 hours 9000.00
Additional 01 hour 2500.00

Facilities provide free of charge

  • Public address system
  • Oil lamp (oil, flowers etc. to be arranged by the owners)
  • White board (without pens)
  • Refreshments area

First 03 hours 6500.00
Additional 01 hour 2250.00

Facilities provide free of charge

  • Public address system
  • Oil lamp (oil, flowers etc. to be arranged by the owners)
  • White board (without pens)
  • Refreshments area

Conference Hall (Air condition and seating capacity for 30 persons)



First 03 hours 4000.00
Additional 01 hour 1250.00

Facilities provide free of charge with Conference Hall

  • Public address system
  • Oil lamp (oil, flowers etc. to be arranged by the owners)
  • White board (without pens)
  • Refreshments area

Facilities provide with charges (per day)

  • Multimedia projector - Rs. 4000.00
  • Over Head Projector - Rs. 500.00
  • Recordings (have to supply CDs) - Rs. 150.00
  • Hall facilities to have lunch for less than 50 persons - Rs. 750.00
  • Hall facilities to have lunch for over 50 persons - Rs. 1250.00

First 03 hours 4250.00
Additional 01 hour 1500.00

Facilities provide free of charge with Conference Hall

  • Public address system
  • Oil lamp (oil, flowers etc. to be arranged by the owners)
  • White board (without pens)
  • Refreshments area

Facilities provide with charges (per day)

  • Multimedia projector - Rs. 4000.00
  • Over Head Projector - Rs. 500.00
  • Recordings (have to supply CDs) - Rs. 150.00
  • Hall facilities to have lunch for less than 50 persons - Rs. 750.00
  • Hall facilities to have lunch for over 50 persons - Rs. 1250.00

Conditions

  • Full payment should be made to reserve the auditorium and conference room
  • Liquor and smoking not allowed within the building premises
  • Use of cool drinks, tea and food is not allowed within the auditorium. Use of these items is allowed outside the auditorium with prior permission.
  • After reservation of the auditorium, a copy of the programme should handed over to the Board on the previous day of the programme.
  • The organizers should ensure that the participants do not disturb the activities of the National Library.
  • Those who reserve the auditorium should not make any damage to the equipment and other items.
  • If any distinguished of special guests participate the programme, the organizers are responsible for their security arrangements.
  • If any equipment or any other items brought into the auditorium from outside the National Library and Documentation Services Board, prior approval should be taken to bring these items.
  • If those who reserve the auditorium want to use any audio visual equipment they should apply them in advance. These equipment should be inspected and received before the relevant technical officer at the end of the programme. The proper functioning of the equipment should certified and handed them over.
  • National Library and Documentation Services Board has the right to use its officer or several officers to see or inspect the activities in the auditorium when necessary.
  • At least one copy of the books, publications distributed/ sold to the participants of the programme by those who reserve the auditorium should be handed over to the officer in charge of the auditorium when necessary before the programme.
  • Reservation of the auditorium is not normally cancelled. However, the Director General of the National Library and Documentation Services Board has the power to cancel the reservation after short notice in case of a submission of false information by those who reserved the auditorium or due to any other unavoidable circumstances.
  • If the reservation of the auditorium is cancelled on the requirement of the applicant, it should be informed in writing to the Director General of the Board before 7 working days. In such occasions, 25% of the deposit is retained and the balance is refunded to the applicant.

Contacts:

Address : Head (Maintenance)
National Library and Documentation Services Board
No. 14, Independence Avenue
Colombo 07
Sri Lanka
Phone : +94 11 2685204
Email : mnt@mail.natlib.lk

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